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Reaction Forms

Reaction forms collect structured data from candidates (or other respondents) via a branded, multi-language public form.

Concept Meaning
Form (template) Fields, steps, appearance, GDPR, email verification
Share link Published URL for a template (one form → many links)
Reaction One submission — review, accept, or reject

Navigation: Recruitment → Reaction forms → /dashboard/reaction-forms/

First form

  1. Go to Recruitment → Reaction forms and click +.
  2. Name the template, then add fields from the left palette (click or drag onto the canvas).
  3. Set required fields, appearance (logo/colours), and the main GDPR consent under form settings.
  4. Save, then open Shared links on the forms list and click Create link.
  5. Optionally set validity, source, job offer, Hiring Room, and responsible persons → copy the public URL and share it.
  6. Watch submissions under Candidates → Reactions (or the linked Hiring Room) → Accept or Reject.

Tip: prepare GDPR texts under Settings → GDPR before you publish the first link. Details for the builder, links, and consents are in the sections below.

1. Capabilities

Capability Description
Profile fields & order Choose parameters and order
Custom fields When built-in fields are not enough
Appearance Logo, colours, texts
6 languages SK, CS, EN, RU, UA, DE (+ AI translation helper)
Email verification Optional gate before the form
Attachments CV; general docs; identity documents
GDPR Required consent + optional additional consents
Share links Publish via URL
Responsibility Bell notifications; responsible persons on the link
Confirmation email To the submitter if email exists

Not (yet): OCR into fields while filling — AI reading of attachments runs on acceptance.

2. How data is stored

  1. Required fields per template.
  2. Structure ready to become a candidate profile, or match/enrich an existing one.
  3. Custom fields → read-only extended info on the candidate card.
  4. General attachments → profile Documents after accept.
  5. CV (PDF, DOC, DOCX) → profile CV after accept.
  6. Identity documents → Identity section (upload or mobile capture; basic quality checks).
  7. GDPR → agreement attached to the profile after accept.

3. Reactions lifecycle

  • Duplicate profile check on each reaction.
  • Accept — validations, attachment processing (AI), create or enrich profile; then assign to a Hiring Room and/or start a foreigner process.
  • Reject — optional reason; can be undone later.

Where reactions appear

Candidates → Reactions (all reactions):

Candidates — Reactions tab

Filters: New / Accepted / Rejected / All · Assigned to me.

Hiring Room → Reactions — when the share link is bound to that room.

Without a Hiring Room on the link, reactions stay in the general Candidates list until accepted and routed.

Forms table column Shared links — click the number:

Shared links column

Action Create link:

Create link action

Option Description
Validity Optional end date
Source Categorisation (Settings → hiring sources)
Job offer Optional
Hiring Room Post-accept placement + default room notifications
Responsible persons Owners; optional “applicant picks one”

Notification rules

  • One responsible person on the link → auto-assigned on every reaction.
  • Applicant picks one → bell notification goes to that person only.
  • Multiple persons without forced choice → informed per link setup.
  • Hiring Room without override → notify recruiters in the room.

Template changes apply to all share links of that form.

5. Form builder

Open Reaction forms → + → interactive editor.

Top: template name · Build / Preview · Save (always save before leaving).

Area Role
Left Field palette
Center Form canvas (Form / Pages tabs, steps)
Right Form / step / appearance settings, or field settings

Field palette & custom fields

Field palette

Use Add custom field, separators, section headings, profile fields, and attachments (CV, ID, passport, residence card, and similar).

For a selected field, the right panel shows Field settings: display type, required, multi-select, allow custom answer, help text, help link. Labels are editable per language.

Multi-step forms

Use Add step, delete step, and step navigation. Add fields from the left palette (click or drag).

Step settings & languages

Step settings and languages

Editing language: EN · SK · CS · UA · RU · DE. Step name, description, show/hide, alignment.

6. Email verification

Enable under Form settings → Email verification.

  • Off → share link opens fields directly.
  • On → enter email → one-time code → form unlocks.

Turning this off on the template affects all links of that form.

7. GDPR on the form

Form settings

Form settings — email & main consent

  • Main consent (required) — select GDPR document.
  • Other consents — optional toggles; can be marked mandatory.

Additional consents

Consent checkboxes before submit

Required consents must be checked before Submit.

GDPR document texts

Manage under Settings → GDPR: name, rich text, languages (EN/SK/CS/UA/RU/DE), type, duration, organisation.

On a candidate profile you can still Request GDPR consent and pick language/text:

Request GDPR consent action

8. Public form experience

Public form URL pattern: /form/<share-link-id> (optional ?lang=).

Header typically shows title, validity, and logo. Language switcher is available on each step:

Language switcher

Supported languages: English, Slovak, Czech, Ukrainian, Russian, German.

9. Setup checklist

  1. Prepare GDPR texts (Settings → GDPR) in needed languages.
  2. Create/edit the form template (fields, steps, appearance, email gate, consents).
  3. Create share link(s): source, validity, room, responsible persons.
  4. Share the URL.
  5. Monitor Candidates → Reactions and/or Hiring Room → Reactions.
  6. Accept or reject; after accept assign room / foreigner process as needed.

10. FAQ

Where are forms managed?

Recruitment → Reaction forms (/dashboard/reaction-forms/), with view/manage permission.

Must every link have a Hiring Room?

No. Without a room, reactions appear under Candidates → Reactions only.

Do template changes affect existing links?

Yes — including email verification and field layout.

When does AI read documents?

On acceptance, if the reaction has attachments — not while filling.

Can one form have many links?

Yes (e.g. one per recruiter for ownership and notifications).