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Recruitment Order Manual

The Recruitment Order system is designed to streamline the management of recruitment requests across your organization. It allows teams to create, track, and fulfill hiring demands with clarity and accountability. This manual provides step-by-step guidance on using the system effectively—from creating orders to tracking candidate fulfillment.

1. Introduction

The Recruitment Order module is a key component of your organization's hiring workflow. It is designed to streamline the process of initiating, managing, and fulfilling hiring requests across departments or business units.

Whether you are coordinating large-scale recruitment campaigns or handling one-off hiring needs, this module offers a centralized interface to create structured recruitment orders, assign responsibilities, track candidate placements, and monitor fulfillment progress.

By providing clear status updates, filtering tools, and document generation capabilities, the Recruitment Order system ensures transparency, consistency, and accountability throughout the hiring process—from initial request to final fulfillment.

2. Main Features

Order Management

  • Create, edit, and delete recruitment orders as needed.

Fulfillment Tracking

  • Monitor the progress and status of each order and the candidates assigned to fulfill it.

Filtering and Searching

  • Use advanced filters and a search bar to quickly locate specific orders or candidates.

Document Generation

  • Generate official documents and export reports in formats like .xlsx.

Permissions

  • Role-based access controls ensure that only authorized users can manage or view orders.

3. Actions

Creating a Recruitment Order

  1. Navigate to the Orders Page

  2. Access this via the main dashboard or navigation menu.

  3. Click "Create Order"

  4. Opens a form for entering order information.

  5. Fill in Order Details:

  6. Name – Required title of the recruitment order.
  7. Order Number – A unique identifier for the order.
  8. Business Detail – Select the related business unit or department.
  9. Order Manager – Assign a user responsible for managing the order.
  10. Order Type – Choose the type of recruitment (e.g., internal, external, agency).
  11. Fee & Currency – Set recruitment fee and currency used.
  12. Amount – Total monetary value of the order.
  13. Date Range – Set the start and end dates for the recruitment effort.
  14. Owner – The person or department that owns the request.
  15. Assigned To – Responsible users or recruiters.
  16. Order Status – Define the current phase (e.g., Open, In Progress, Fulfilled).

  17. Active Status – Specify if the order is currently active or closed.

  18. Submit the Order

  19. Click "Confirm" to save and register the order.

Editing a Recruitment Order

  1. Select an Order from the list.
  2. Click "Edit" to open the order form.
  3. Modify any required fields.
  4. Click "Confirm" to save changes.

Deleting a Recruitment Order

  1. Choose the relevant order.
  2. Click "Delete".
  3. Confirm the deletion when prompted (Note: This is irreversible).

5. Managing Fulfillments

Each recruitment order can be linked to one or more candidates.

  • View Fulfillments – From the order view, access a list of assigned candidates.
  • Add Fulfillment – Assign candidates to the order with details like date or notes.
  • Edit Fulfillment – Modify fulfillment data such as assignment date or comments.
  • Remove Fulfillment – Detach a candidate from the order if necessary.

Rules & Best Practices

  • Permissions – Make sure you have appropriate access before managing orders.
  • Data Accuracy – Always review data before submitting or editing.
  • Status Updates – Regularly update order status to reflect progress and avoid delays.

Filtering & Searching

Search Options

  • Use the search bar to find orders or candidates by name, ID, or related data.

Filters

  • Filter orders by:
  • Date Range
  • Order Manager
  • Status
  • Order Type
  • Assigned Users

Sorting

  • Sort records by:
  • Order Number
  • Order Name
  • Creation Date
  • Status

6. Document Generation

  • Generate Documents – Create contract forms, confirmation letters, or summaries directly from the system.
  • Export Options – Export order lists in formats such as .xlsx for reporting, audits, or sharing.

7. Support and Resources

If you encounter issues or have questions:

  • Contact your HR Administration for guidance.
  • Online Resources: Check the Pulsawork Help Center for tutorials and FAQs.
  • Pulsawork Support: Reach out via the support portal.

This detailed manual helps you use Pulsawork’s Attendance App efficiently, from simple searches to bulk actions and AI-powered data extraction. Happy recruiting! 🚀

8. FAQ

How do I assign a new order manager?

Open the order, click Edit, and select a new manager from the dropdown.

Can I change the currency of an order after it's created?

Yes, as long as the order isn't finalized or locked. Edit the order and update the currency field.

What happens if I delete an order?

The order and its fulfillment records will be permanently deleted.

How do I filter orders by date?

Use the Date Range filter in the order list to set your desired timeframe.

Can I export order data?

Yes, use the Export button to download order details in .xlsx or other supported formats.

How does the page look like?

Recruitment Order Table Example